Government: how to specify traceability and CDF in calls for tender?

Understanding Traceability in Public Tenders

Traceability is a fundamental requirement for ensuring transparency and compliance in government tendering processes. Clearly specifying this aspect in public tenders ensures that all stages of supply, production or disposal can be monitored from origin to final destination, strengthening control and oversight.

Importance of the CDF (Certificate of Final Destination)

The CDF is an essential document that confirms the correct destination of waste, materials or products acquired in public tenders. Its inclusion in public tenders contributes to sustainability and compliance with environmental regulations, guaranteeing that the material will not be disposed of irregularly.

How to Specify Traceability in Public Tenders

To specify traceability in public tenders, it is necessary to define the procedures for registering and monitoring products and services. This can include:

• Clear identification of items with codes or labels;
• Requiring periodic reports on the progress of stages;
• Implementing digital systems that allow real-time monitoring;
• Contracting independent audits to validate traceability.

In addition, it is important to require bidders to submit detailed traceability plans as part of the mandatory documentation.

Specifying the CDF in Tenders

When drafting the tender, it should be requested that the CDF be submitted to prove the correct final destination of the material or waste. Some important points include:

• Clear definition of the type of CDF required;
• Deadline for presentation of the document;
• Criteria for the validity and authenticity of the certificate;
• Sanctions in the event of non-presentation or inadequate presentation of the CDF.

These criteria must be aligned with current environmental legislation, ensuring compliance with the rules.

Benefits of Traceability and CDF in Public Procurement

Including these requirements promotes greater legal certainty, transparency and socio-environmental responsibility in procurement. It also facilitates oversight, ensures the quality of services and products and contributes to sustainable development.

Practical Tips for Public Managers

• Study up-to-date technical standards and legislation related to traceability and final destination;
• Consult environmental and technical bodies to validate the requirements;
• Form qualified teams to draw up and monitor calls for tender;
• Use technologies that support efficient monitoring;
• Include clauses that provide for clear penalties for non-compliance.

These actions strengthen the credibility of the bidding process and ensure compliance with legal requirements.