What LGPD evidence does Ecobraz issue for internal audits?

Introduction to LGPD and internal audits

The General Data Protection Act (LGPD) imposes strict criteria for the collection, processing and storage of personal data, requiring organizations to maintain clear evidence for internal audits. Ecobraz, which operates with a focus on sustainability and waste management, adopts specific practices to ensure compliance with the LGPD and provides robust evidence for internal audits.

Main evidence issued by Ecobraz for LGPD

To meet the requirements of the LGPD, Ecobraz provides documents and records that prove the proper management of personal data. The main evidence includes:

• Privacy and Data Protection Policy: formal document detailing the guidelines adopted for the processing of personal data, including purposes, legal bases, retention periods and security measures.
• Terms of Consent: records of the consents provided by data subjects for specific processing, showing clear and free authorization.
• Access Control Reports: logs and records showing who had access to what data and under what circumstances, hindering unauthorized access and ensuring traceability.
• Capacity Building and Training Records: certificates and proof of training carried out by employees on the LGPD and information security practices.
• Security Incident Reports: detailed documentation of any breach or incident related to data, showing corrective and preventive actions taken.
• Data Mapping: evidence showing the flow of personal data within Ecobraz's processes, demonstrating adequate control and monitoring.

How Ecobraz organizes this evidence

The organization of evidence for internal audits is done digitally and physically, ensuring easy access and security. Ecobraz uses integrated management systems to store LGPD documents in a structured way, with backups and version controls. This allows the audit to have quick access to any documents requested without compromising the integrity of the data.

Importance of evidence for compliance and continuous improvement

The evidence produced and maintained by Ecobraz not only serves to prove compliance during internal audits, but also facilitates the continuous monitoring of data protection practices. Based on the records, it is possible to identify vulnerabilities, implement improvements and ensure that all employees are aligned with the requirements of the LGPD.

Conclusion

The transparency and organization of evidence related to the LGPD are fundamental to ensuring compliance at Ecobraz. The adoption of clear policies, detailed records and the use of appropriate tools for storing these documents are essential practices for an effective internal audit and for the protection of the personal data involved in its activities.