Executive Traceability: How to Document the Complete Disposal Cycle for the Board

Introduction to Executive Traceability

Executive traceability is essential to ensure transparency and compliance in the management of waste generated by institutions. Documenting the complete disposal cycle ensures that administrative boards have full visibility and can audit every step of the process, promoting sustainability and adherence to legal obligations.

Legal Aspects of Traceability in Disposal

Waste disposal is regulated by the National Solid Waste Policy (Law No. 12,305/2010), which establishes guidelines for integrated management and environmentally appropriate handling. According to art. 33 of this law, shared responsibility throughout the product life cycle, including final disposal, is mandatory.

For electronic waste, the CONAMA Resolution No. 401/2008 details specific handling and traceability requirements, complementing the legal framework.

Documentation of the Complete Disposal Cycle

Records must include from generation, temporary storage, transportation to final processing. This documentation includes:

• Waste transport manifest (MTR), according to the official format;
• Invoices and contracts for public and private services;
• Final destination reports issued by licensed facilities;
• Photographic records and process logs.

Ensuring that all documents are archived in digital format facilitates auditing and availability for the board.

Procedures for Safe and Traceable Disposal of Electronic Equipment

For electronic equipment at the end of its useful life, it is essential to perform environmentally correct disposal. Electronic waste collection must be carried out by certified providers, following current technical and environmental standards (electronic waste collection scheduling).

In cases of storage or disposal of hard drives and digital media, secure sanitization procedures ensure data protection, guaranteeing compliance with information security standards (hard drive sanitization scheduling).

Technological Tools to Support Traceability

Waste management systems and digital recording platforms help automate control, reduce errors, and facilitate access to documentation. The use of blockchain to ensure data integrity is a growing trend in the sector.

Board Responsibilities in Disposal Management

The board plays a strategic role in supervising and approving disposal processes. It is essential that it receives detailed reports and has transparent access to documentary evidence to ensure compliance with environmental and legal aspects.

Conclusion

Executive traceability of the complete disposal cycle strengthens governance, ensures compliance, and demonstrates commitment to sustainability. Implementing transparent practices, with rigorous documentation and the use of technologies, meets regulatory requirements and promotes legal security for the board.