How to set up an automated alert for obsolete equipment about to become e-waste

Importance of monitoring obsolete equipment

In corporate environments, controlling the useful life of electronic equipment is essential for efficient asset management and compliance with environmental legislation. Equipment that reaches the end of its useful life becomes electronic waste (e-waste), the proper disposal of which is regulated by the National Solid Waste Policy (Law No. 12.305/2010), guaranteeing the minimization of environmental impacts.

Definition of the equipment's life cycle

Setting up an automated alert begins with the precise definition of the useful life cycle of the different types of equipment. This definition is based on technical specifications, manufacturer's manuals and standards recommended by the National Institute of Metrology, Quality and Technology (INMETRO). Knowing the average time of expected use makes it possible to parameterize the system to detect when a piece of equipment is approaching obsolete status.

Implementing an asset management system

An ERP system or software specialized in asset management should be adopted to record the date of acquisition, maintenance dates, and other information that influences the useful life of equipment. The use of structured databases and security protocols recommended by the National Institute of Standards and Technology (NIST) ensures the integrity of the information and compliance with technical standards.

Configuration of automated alerts

The system should be configured to issue automatic notifications when the equipment reaches a certain percentage of use in the vitalized cycle. For example, alerts can be activated at 80% of the estimated useful life. Such notifications help decision-makers plan replacements and actions related to the proper disposal of waste.

Waste disposal and destination plan

It is essential that alerts are integrated into internal policies that include the collection of electronic waste, observing current legislation (Law No. 12.305/2010) and guidelines from the National Solid Waste Management Information System - SINIR (sinir.gov.br). For reverse logistics and correct disposal, it is recommended to use specialized services that carry out safe and environmentally responsible forwarding through electronic waste collection.

Security in data disposal

In equipment that stores sensitive data, the safe sanitization of storage devices, such as hard disks and media, is indispensable for compliance with the information security standards recommended by the CSRC-NIST (NIST Special Publication 800-88). Professional hard drive sanitization services guarantee the complete elimination of data before physical disposal.

Continuous monitoring and auditing

After initial configuration, the system must undergo periodic audits to verify the effectiveness of alerts and the compliance of the disposal and sanitization processes. Continuous monitoring ensures legal compliance and efficient asset management.