Management model to map and eliminate electronic liabilities in municipal governments

Introduction

Municipal governments face growing challenges in managing electronic waste resulting from the continuous use of technological equipment. An effective management model is essential for mapping, controlling and eliminating this waste, in line with current regulations and promoting environmental sustainability and information security in public bodies.

Legal and Regulatory Background

The National Solid Waste Policy (PNRS), established by Federal Law No. 12.305/2010 (planalto.gov.br), establishes guidelines for the proper management of solid waste, including electronic liabilities. In addition, the National Solid Waste Management Information System (SINIR) (sinir.gov.br) provides support for the registration and monitoring of this waste in municipalities, ensuring transparency and effective control.

Management Model for Mapping Electronic Liabilities

The proposed model involves the following steps:

• Initial Survey: Use of detailed inventory to identify and record all electronic equipment in use, stored or obsolete.
• Classification and Prioritization: Categorization according to physical state and potential environmental and information security risk.
• Registration in SINIR: Inclusion of data in the system to ensure compliance and transparency.
• Action Planning: Defining strategies for the responsible disposal and recovery of assets in accordance with the provisions of the PNRS.

Procedures for Safe Disposal

The disposal of electronic liabilities must comply with current technical and environmental standards. In the case of data stored on devices such as hard drives or other media, safe sanitization is recommended, according to the technical guidelines detailed in the schedule available at hard drive sanitization.

As for the collection and proper disposal of electronic waste in general, specialized scheduling can be carried out according to the service indicated at electronic waste collection. This practice is in line with CONAMA Resolution no. 401/2008 (cetesb.sp.gov.br), which defines criteria for managing waste electrical and electronic equipment.

Information Security Guarantee

For public bodies, compliance with the General Data Protection Law (Law No. 13.709/2018) (planalto.gov.br) is mandatory when disposing of electronic liabilities. Standardized protocols for the destruction or repair of devices minimize the risk of information leakage and misuse.

Monitoring and Reporting

Periodic audits and the keeping of detailed records are recommended to control the life cycle of electronic equipment and assets. The SINIR serves as an official reporting platform, ensuring transparency and compliance.

Conclusion

The implementation of a systematic and integrated model allows municipal governments to effectively manage electronic liabilities, while respecting environmental and information security legislation, contributing to sustainability and responsible public governance.