Internal Policy for the Disposal and Collection of Electronic Waste (Editable Template)

Implementing an internal policy for the disposal and collection of electronic waste is essential for legal compliance and environmental protection. This editable template guides the responsible management of obsolete or disused electronic equipment, in line with current regulations.

Introduction to Internal Policy

The proper management of electronic equipment waste must follow the provisions of Law No. 12.305/2010, which establishes the National Solid Waste Policy (PNRS). This law establishes responsibilities for organizations in the correct management of this waste, including reverse logistics.

Objectives of the Policy

• To ensure the environmentally appropriate disposal of electronic waste;
• To promote information security during the disposal of media;
• To comply with current legislation, minimizing legal risks;
• To implement transparent processes that ensure the traceability of discards;
• To encourage selective collection and recycling in accordance with established technical standards.

Scope

This policy covers all electronic devices, including computers, telephones, monitors, peripherals and similar equipment that enter the internal disposal stream. The importance of secure data management is emphasized, especially for storage devices.

Procedures for the Disposal of Electronic Equipment

The disposal of equipment must be carried out using a formal process that includes:

• Inventory of Assets: A detailed record of the devices that will be disposed of;
• Data Sanitization: It is essential to guarantee the destruction or secure cleaning of the stored information, for which it is recommended to use services specializing in secure media sanitization;
• Secure Transportation: Transportation to recycling points must comply with safety regulations;
• Final Destination: Hiring approved providers to recycle and treat the waste;
• Documentation: Recording the destination, guaranteeing traceability and tax receipts.

Electronic Waste Collection

Reverse logistics and specialized collection are integral parts of responsible management. Appointments for collection should be made with recognized services, such as electronics collection services, ensuring proper disposal in accordance with environmental regulations.

Responsibilities

• Sector Managers: Identify equipment for disposal and enable processes;
• IT Team: Monitor data security and carry out sanitization procedures;
• Purchasing: Integrate contractual clauses that provide for the return of obsolete electronics;
• Compliance: Ensure compliance with legislation and internal regulations.

Legal Compliance

The policy must comply with the provisions of the PNRS, especially the articles related to shared responsibility. It must also meet the standards of state environmental agencies, such as the CETESB, and follow the guidelines of the National Solid Waste Management Information System (SINIR).

Training and Communication

Training employees about the importance of correct disposal and the practices established in the policy is fundamental. Periodic campaigns should be promoted and access to the internal document describing the procedures should be guaranteed.

Internal Policy Editable Template

The following is a template that can be adapted according to institutional needs, covering all stages from identification and secure data processing to the final disposal of equipment.

INTERNAL POLICY FOR ELECTRONIC WASTE DISPOSAL AND COLLECTION

1. Objective
To establish guidelines for the disposal and collection of electronic equipment, ensuring safety and environmental compliance.

2. Scope
Applicable to all sectors that use electronic equipment.

3. Procedures
3.1 Inventory and identification of equipment for disposal.
3.2 Sanitization or destruction of data according to certified services (more information).
3.3 Scheduling specialized collection (more information).
3.4 Documentation and recording of disposals.

4. Responsibilities
Define responsibilities for the sectors involved.

5. Training
Promote annual training.

6. Review
Periodic evaluation of the policy for continuous improvement.

Conclusion

Strict implementation of this policy contributes to sustainability, data protection and legal compliance. Using official collection and sanitization services ensures the proper handling of waste, promoting responsible management.

For more information and to schedule a collection, see: Electronics collection.