Which contract model helps ensure traceability of discarded equipment

Introduction to traceability in equipment disposal

Ensuring the traceability of discarded equipment is fundamental to maintaining legal, environmental and information security compliance. Correct documentation and monitoring of the life cycle of devices after disposal makes it possible to minimize environmental risks and avoid legal liabilities.

Applicable legal and regulatory aspects

The Brazilian regulatory framework, especially Law No. 12.305/2010 (National Solid Waste Policy - PNRS), regulates solid waste management and highlights shared responsibility for the life cycle of products. Specific articles require traceability and proof of proper disposal of equipment.

In addition to the PNRS, the National Solid Waste Management Information System (SINIR), available at sinir.gov.br, provides mechanisms for controlling and monitoring final disposal.

Contractual model to guarantee traceability

The ideal contractual model should include specific clauses focused on traceability, including:

• Detailed identification of the equipment: description of the goods, serial numbers, state of repair and those responsible for delivery;
• Collection and transportation procedures: documentation and certification, in accordance with current legislation;
• Proven final destination: commitment by the contracted company to send the equipment for treatment, recycling or legal disposal in accordance with environmental regulations;
• Periodic tracking reports: periodic provision of reports proving the path of the equipment from collection to final disposal;
• Data sanitization: guarantee and proof of the secure destruction of data on media, including sanitization of hard drives or media to prevent leakage of confidential information;
• Responsibilities and penalties: clear definition of responsibilities and penalties in the event of non-compliance;
• Compliance with technical standards: compliance with ABNT standards, NBR 15.575 on disposal and National Health Surveillance Agency (ANVISA) standards when applicable;
• Audits and inspections: contractual provision for independent audits or inspections to confirm the practices adopted.

Importance of documentary and digital verification

The contract must provide for formal and digital documentation, using tools that enable traceability via QR codes, integrated ERP systems and blockchain to ensure the integrity of records and greater transparency. This makes it easier to audit and demonstrate compliance with control bodies.

Recommendations for safe collection and disposal

The contract should prioritize providers specialized in collection and safe disposal of electronic waste, ensuring compliance with technical and environmental requirements, as well as continuous traceability.

Final considerations

The contractual model structured with a focus on traceability ensures legal compliance, reduction of environmental risks and protection of sensitive information. The combination of current legislation with robust clauses and available technologies results in a transparent, auditable and secure process for the disposal of equipment.