Corporate Tracking: How to Document Every Step for Audits and Inspections

Importance of Corporate Tracking for Audits and Inspections

Corporate tracking consists of the meticulous recording of all stages of internal processes, ensuring transparency and compliance during audits and inspections conducted by regulatory agencies.

Relevant Legislation and Standards

Environmental and management regulations, such as Law No. 12,305/2010 (National Solid Waste Policy), emphasize the mandatory detailed documentation for tracking, especially in processes involving waste and materials subject to control.

Implementation of Effective Documentary Processes

To ensure data integrity and complete traceability, it is essential to adopt digital systems for recording information, including dates, responsible parties, procedures adopted, and results.

Necessary Records at Each Stage

• Reception: documentation of material entry, origin, and initial condition.
• Processing and Storage: detailed records of activities performed and storage conditions.
• Transport and Destination: proof of delivery, intermediaries involved, and final destination.

Safe Collection and Disposal of Electronic Equipment

For the proper collection of electronic waste, it is recommended to use specialized platforms for scheduling and correct handling of equipment, following guidelines available at electronic waste collection.

Sanitization and Secure Disposal of Media

Regarding the secure disposal of hard drives and media, rigorous sanitization procedures must be documented, using certified services to ensure compliance, as detailed in practices available at secure HD disposal.

Audits: Preparation and Compliance

Preparation for audits requires that all documentation is organized and accessible, facilitating proof of compliance with legal requirements, as provided in CONAMA Resolution No. 401/2008.

Conclusion

Detailed tracking, supported by specific regulations, is essential to guarantee regulatory compliance, avoid penalties, and promote sustainability in corporate operations.