How to Prevent Discarded Devices from Returning to the Gray Market and Causing Reputational Damage

Introduction

The return of discarded devices to the gray market represents a significant risk to corporate reputation. This phenomenon can lead to the circulation of equipment with sensitive components, as well as non-compliance with current regulations. To mitigate such problems, it is essential to adopt rigorous control practices in the management of technological disposal.

Applicable Legislation and Standards

The proper management of electronic waste is regulated by Law No. 12,305/2010 (National Solid Waste Policy), which establishes guidelines for disposal and waste. Additionally, the National Solid Waste Management Information System (SINIR) provides support for the implementation of sustainable practices.

Risks Associated with the Gray Market

Discarded devices recovered in the gray market may contain sensitive corporate data, exposing confidential information that compromises security and legal compliance. Moreover, equipment reused under improper conditions can cause operational failures and damage to institutional image.

Best Practices in Discarded Device Management

To prevent the reintroduction of equipment into the parallel market, it is recommended to adopt processes involving rigorous traceability of devices, secure data destruction, and certification of environmental service providers.

• Tracking and Registration: Implement a detailed system to monitor the lifecycle of technological assets;
• Proper Collection and Destination: Use specialized e-waste collection services, ensuring correct final disposal;
• Media Sanitization: Employ certified methods for data destruction on HDDs and media, preventing unauthorized recovery and reuse;
• Certification and Compliance: Require documentary proof from involved companies, according to current legislation requirements;
• Education and Training: Train those responsible for disposal about procedures and associated risks.

Importance of Transparency and Control

Maintaining documentary records and evidence of processes ensures traceability and compliance, reducing the risk of improper device handling. Furthermore, transparency with stakeholders strengthens environmental governance and social responsibility.

Conclusion

Adopting robust practices in the disposal and management of electronic equipment is essential to prevent reputational damage resulting from the gray market. Compliance with legal standards, combined with the use of specialized services for collection and sanitization, constitutes the foundation for responsible management of obsolete technological assets.