How to set up an internal hardware disposal policy and link it to corporate ESG

This article addresses the development of internal policies for hardware disposal, aligned with ESG practices, in accordance with current legislation. It highlights standards, guidelines and good practices for the safe and sustainable management of obsolete electronic devices, including responsible disposal and safe sanitization of media.

1. Importance of internal policy for hardware disposal

A structured internal policy ensures compliance with environmental legislation, the protection of sensitive data and a commitment to sustainability. Improper disposal of electronic equipment can lead to environmental and legal risks, as well as compromising institutional reputation.

2. Applicable legislation and technical regulations

According to Law No. 12.305/2010, which establishes the National Solid Waste Policy (PNRS), the disposal of electronic waste must comply with the principles of reduction, reuse and recycling, with shared responsibility between generators and recipients.

In addition, devices containing personal data must follow the regulations of the General Data Protection Law (Law No. 13,709/2018), ensuring the safe sanitization of media to prevent leaks.

3. Structuring the internal policy

The policy should include clear steps: identification and inventory of obsolete equipment, classification according to environmental and data risk potential, procedures for responsible disposal, and protocols for certification of destruction or recycling.

It is essential to establish guidelines for the collection of electronic waste, hiring specialized services that guarantee environmental and regulatory compliance. For media storing confidential information, safe sanitization is recommended, according to specific guidelines for safe disposal of hard drives and media.

4. ESG policy integration

The adoption of ESG-aligned practices involves environmental, social and governance commitments. On the environmental side, the sustainable management of obsolete electronic equipment reduces negative impacts, helps to comply with the PNRS and demonstrates corporate responsibility.

Socially, the policy preserves the integrity of personal data, respects data governance principles, and contributes to public health by avoiding contamination by hazardous waste to the environment.

5. Monitoring, auditing and awareness-raising

To ensure effectiveness, it is necessary to implement systematic controls, with periodic audits to assess compliance and update the policy in line with current legislation and technological advances.

Internal training programs promote awareness among employees involved in the process, emphasizing the importance of correct disposal for sustainability and data security.

6. Final considerations

The internal hardware disposal policy should be a living instrument, adaptable and backed by legislation, in line with best technical practices and ESG commitments. Investing in such a policy reduces environmental and legal risks, strengthens governance and demonstrates social and environmental responsibility.