Disposal of decommissioned IT assets, with inventory and custody
Laptops piled up in the warehouse, servers with nowhere to go and finance chasing the write-off? Ecobraz collects, inventories and disposes of each asset — and you receive the documentation that closes the matter: inventory, recorded data handling, MTR and CDF where applicable.
If one of these scenarios exists at your site, the problem has already started
Is even one item on this list true for you? Then this page was written for you — describe your situation in one minute and get a technical reply, not a sales call.
- The IT room has become a storeroom: piles of laptops, monitors and servers no one has used for months
- The audit asked for the list of what left in the last decommissioning — and there is not even a photo
- Finance is chasing the asset write-off, but no one will sign off the departure without knowing the destination
- A 'scrap dealer' offered to take everything away for free — and you were worried about where it would end up
- There is a hard drive with customer data in a machine that no longer even powers on
Idle equipment is not neutral: it is a liability
Three risks grow quietly while the batch sits in a warehouse.
The forgotten hard drive is a scheduled data breach
Every laptop sitting in the warehouse carries emails, contracts and customer data. If it leaves through the wrong door, it becomes a security incident with your organisation's name and company registration on it.
Real cost: LGPD penalties reach 2% of revenue (capped at R$ 50 million per infringement) — in addition to public disclosure of the incident.The law does not accept 'I handed it to someone to take away'
Under the National Solid Waste Policy, the generator's responsibility is shared: if your organisation's batch turns up dumped or in an irregular channel, you are the one who answers for it.
Real cost: environmental penalties, legal liability and the headline with your brand on it — years after disposal.Idle assets lock up capital and space
Without documented disposal, finance cannot record the write-off, the inventory will not close and the warehouse keeps paying rent to store scrap.
Real cost: square metres taken up, a distorted balance sheet and rework at every internal audit cycle.What changes when Ecobraz takes on the batch
The difference between 'someone took it away' and an operation closed in writing.
How things are today
- No one can list what is in the warehouse
- Destination of the last batch: unknown
- Data 'probably' wiped — with no record
- Asset write-off stuck for months
- Nothing to show when the audit asks
After the operation
- Each asset listed in an inventory before it leaves
- Chain of custody from the door to the final destination
- Sanitisation or destruction of media with a report
- MTR and CDF where applicable, in your inbox
- An answer ready for any audit — in minutes
What your operation gets back
It is not just removing old equipment — it is closing pending matters that cost dearly.
Warehouse freed up
The space that stored scrap goes back to serving the operation — with no change of contract.
Write-off unblocked
Documentation that finance accepts to record the write-off and close the inventory.
Data risk closed
Media handled with a record. The 'did they actually wipe it?' comes off your list of worries.
Audit without a scare
Questionnaire arrived? The answer already exists: inventory, custody and certificates on file.
What is included — and what is not
Scope declared before scheduling reduces rework and surprises. Each batch is assessed technically.
In scope
- Laptops, desktops and monitors
- Servers, storage and network assets
- Telephony and telecoms equipment
- UPS units and associated batteries from the fleet
- Peripherals and corporate electronics
Feasibility depends on the type of asset, volume, location, site access and the documentation requested. Each batch is assessed before confirmation.
Out of scope
- Loose household batteries
- Toner and cartridges
- Lamps, oil, polystyrene and packaging
- Chemical, biological, radioactive or contaminated waste
Materials out of scope require specific chains and are not part of this service.
How it works, from contact to final destination
No collection is confirmed without a technical assessment. That is what keeps the operation predictable and documentable.
Describe the batch
Asset types, approximate quantity, location and documentation needs.
Technical assessment
We analyse scope, logistics and the applicable data handling.
Scope defined
What will be collected, the method for the media and the documents for the operation.
Recorded collection
Collection at source with an inventory of the assets and chain of custody.
Disposal and records
Forwarding for disposal and delivery of the documentation produced.
What your audit will receive
The documentation reflects what was actually carried out in each batch — no generic promises.
Batch inventory
List of the assets collected, recorded at source.
MTR and CDF
Transport manifest and disposal certificate, where applicable to the material.
Data report
Logical sanitisation or physical destruction of media, as per the contracted scope.
Chain of custody
Record of the batch's route, from source to disposal.
Documented scope
Terms, exclusions and responsibilities defined before collection.
Evidence with a source
Institutional claims with a public record and a declared limit.
Why Ecobraz — and not the cheapest scrap dealer
The bargain of irregular disposal costs dearly the day someone asks where the batch ended up.
15 years of operation
An association founded in 2011, dedicated to electronics recycling and digital inclusion — not a scrap middleman.
International recognition
A practice listed on the European Union's circular economy platform and registered on a UN platform — with a declared scope.
Documentation is the standard
Inventory, custody and certificates are not an 'extra service': they are how every operation of ours ends.
Assessment before a promise
Anyone promising free collection over the phone hides the cost somewhere else. Here the scope comes in writing, before confirmation.
What IT and facilities managers ask
Do you wipe the data from the equipment?
When an asset contains data media, the handling is defined in the scope: logical sanitisation, where technically applicable, or physical destruction of the media. The chosen method is recorded in a report.
Do you issue documentation for audit?
Yes, according to the service performed: inventory, MTR and CDF where applicable to the material, a data handling report and a chain-of-custody record. The documentation reflects what was actually carried out.
Do you operate outside São Paulo?
The operation is based in São Paulo and the surrounding region; corporate collections in other regions are assessed according to volume, logistics and timescale. Describe the batch and the location so we can check feasibility.
Is there a minimum volume?
We assess anything from one-off batches to large-scale decommissioning. The arrangement depends on the type of asset, the location and the logistics involved.
Is there a charge for collection?
Commercial terms depend on the type of asset, volume, location and logistics. The technical assessment defines the model — with no promise of a free service and no surprises later.
Could also be part of your operation
Data sanitisation and destruction
Media handling with a report, for batches with IT or DPO requirements.
View solution →Servers and data centre
Decommissioning of critical infrastructure with planned collection.
View solution →Recurring collections
A continuous collection schedule for operations with constant flow.
View solution →Published basis, with a persistent identifier
This subject is developed in an original technical report by Ecobraz Emigre, published with a DOI on the open Zenodo repository.
VILLANOVA, Marcio. Ativos Eletroeletrônicos Pós-Uso como Risco Corporativo: Governança Ambiental, Patrimonial e Informacional. Zenodo, 2026. doi.org/10.5281/zenodo.21397950 · All publications →
Every week the batch sits idle is a risk running on your organisation's account.
Describe the assets, the volume and the location. The team gets back to you with scope, terms and the applicable documentation — in writing.