Document Pack for Certified E-Waste and IT Disposal in Brazil

For companies operating in Brazil, especially those subject to ESG reviews, client audits or regulatory scrutiny, electronic waste (e-waste) from IT and office equipment is only “under control” when it is properly documented. Without the right documents, disposal claims carry little weight with auditors.

This guide explains the key documents that corporate and public-sector organizations should have on file to prove certified e-waste and IT asset disposal in Brazil, and how Ecobraz structures a complete documentation package for its clients.

1. The minimum documentation set you should have

For each relevant e-waste operation, a robust file usually contains:

• Final Destination Certificate (CDF or equivalent)
• Waste Transport Manifest (MTR), where applicable
• Detailed inventory of equipment sent for disposal
• Consolidated reports by period and tax ID (CNPJ)
• Technical statements or reports describing treatment
• Data-destruction certificates for IT assets
• Chain-of-custody records
• Photographic evidence and annexes (optional but useful)
• Environmental and social impact summaries (tonnage, CO₂ avoided, digital inclusion)

2. Final Destination Certificate (CDF)

The Final Destination Certificate is the core document proving that a given amount of e-waste was received and treated by a licensed operator in Brazil.

Key elements typically include:

• Legal name, tax ID (CNPJ) and address of the generator
• Legal name, CNPJ and address of Ecobraz or the receiving facility
• Date of receipt
• Description and classification of the waste
• Quantity (kg or tonnes)
• Type of treatment or recovery applied

Ecobraz issues certificates per batch or operation, clearly linking them to the client’s CNPJ and site.

3. Waste Transport Manifest (MTR)

In many Brazilian states, electronic manifests (MTR-like systems) are used to track waste movements. Where required, IT and office e-waste must be registered in these systems as it moves from client sites to Ecobraz facilities.

Core information:

• Generator, transporter and receiver details
• Waste types and quantities
• Transport routes and dates
• Manifest numbers for reference

Ecobraz operates in line with these systems and can provide clients with the necessary references and records for audits.

4. Detailed inventory of IT and electronic equipment

The inventory connects your IT asset registers and accounting records to the e-waste disposal process.

Good practice includes:

• Identifying the site or CNPJ
• Listing categories (laptops, desktops, monitors, servers, printers, network devices, etc.)
• Quantities per category
• Optional: internal asset IDs or serial numbers where required

Ecobraz structures inventories by batch and site so they can be cross-checked with internal IT and finance systems during audits.

5. Consolidated reports by period and CNPJ

Beyond single operations, ESG and management reports need a consolidated view:

• Total e-waste processed per site or CNPJ over a given period
• Breakdowns by waste category (IT equipment, cables, other electronics)
• Annual or quarterly summaries for sustainability reporting

Ecobraz provides consolidated reports tailored to corporate and public-sector reporting cycles.

6. Technical statements and treatment reports

Technical statements describe how e-waste is dismantled, separated and forwarded to recycling or recovery.

They are useful when:

• ESG or environmental auditors request process-level detail
• The company needs to respond to client or regulator questionnaires
• Corporate standards require documented treatment methods

Ecobraz can issue such statements, explaining process flows and material recovery in clear, audit-friendly language.

7. Data-destruction certificates for IT assets

For servers, storage devices, laptops, desktops and mobile devices, data security is as critical as environmental compliance.

Certificates should specify:

• Client and batch identification
• Types of devices included
• Destruction or sanitization method used
• Date and responsible technician or process

Ecobraz supports secure data destruction and issues certificates aligned with IT and privacy expectations.

8. Chain of custody

Chain-of-custody records show who held responsibility for assets at each step.

• Hand-over at the client site
• Transport to Ecobraz facilities
• Receipt and confirmation at the processing site

These records can be standalone or embedded in other documents, depending on the company’s risk profile.

9. Photographic evidence and annexes

Photos are not a substitute for formal documents, but they can be helpful in:

• Internal presentations to boards and ESG committees
• Public communication of recycling initiatives
• Supporting the narrative in sustainability reports

Ecobraz can provide photographic evidence for specific projects when requested.

10. Environmental and social impact reports

To turn compliance into ESG value, companies often ask for:

• Total tonnes of e-waste processed
• Estimated CO₂ emissions avoided through recycling
• Material recovery data
• Digital inclusion metrics when equipment is refurbished and donated

Ecobraz links disposal operations to environmental and social indicators, making it easier for companies to communicate tangible results.

11. Organizing your documentation internally

A practical approach is to:

• Create annual folders with subfolders per CNPJ or site
• Store certificates, manifests, inventories, technical statements and impact reports together
• Standardize Ecobraz as the main e-waste partner to reduce document fragmentation
• Include a short internal checklist to confirm that all documents are received per batch

This way, ESG, compliance, IT and audit teams can quickly access a complete, coherent documentation set whenever needed.

To learn more about how Ecobraz structures certified e-waste documentation for corporate and public-sector clients, visit https://ecobraz.org.